Fair move-outs begin at move-in
A signed inventory and clear photographs create a shared baseline. Record meter readings, appliance condition, existing marks, keys, and included furnishings before occupancy.
Separate wear from damage
Normal use changes paint, fixtures, and surfaces over time. Chargeable damage should be specific, beyond ordinary wear, and supported by evidence and a reasonable repair cost.
A practical inspection sequence
- Agree on the inspection date and cleaning expectations
- Compare each room with the move-in record
- Record final utility readings and outstanding bills
- List proposed deductions with supporting estimates
- Confirm key return and the deposit refund date in writing
Communicate before deductions become a surprise
Owners should share an itemized statement. Tenants should raise concerns promptly and provide receipts for agreed repairs. Clear records usually resolve issues faster than broad claims.